Manager of Institutional Giving

Administration · Philadelphia, Pennsylvania
Department Administration
Employment Type Full-time regular
Minimum Experience Mid-level
Compensation $53,000 - $57,000

Opera Philadelphia is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of anti-racism and to providing employees with a work environment free of discrimination and harassment. All hiring decisions are based on business needs, job requirements and individual qualifications. We do not discriminate in our process based on race, color, religion or belief, age, gender identity, sexual orientation, disability, or family status. Opera Philadelphia strongly encourages individuals from historically marginalized communities to apply.


Type of

Employment:                Salary


FLSA Status:                 Exempt


Reports to:                   Director of Institutional Giving   


Compensation:             $53,000 to $57,000


Department:                 Development


Important Staff           

Relationships:              Vice President of Development, Director of Research and Prospect Strategy, Director of Individual Giving & Advancement Services, Director of Events, Development Services Coordinator, Finance Department 


Central Role:                Collaborate with the Director of Institutional Giving to support the company’s artistic, educational, and strategic initiatives through Opera Philadelphia foundation, corporate, and government campaigns. The Manager will support the Institutional Giving (IG) grant lifecycle process, including work on proposals, reports and communications, grant budgeting, recordkeeping, and gift acknowledgement. The manager will take a key role in the corporate giving and sponsorship portfolio and will work closely with other members of a talented 10-person fundraising team to advance the philanthropic goals of Opera Philadelphia. 


Primary Responsibilities 

Support the Director of Institutional Giving’s portfolio work, and manage the comprehensive Institutional Giving portfolio: 


  • Support the Director of Institutional Giving to create IG grant lifecycle documentation, including letters, proposals, budgets, presentations, acknowledgments, and reports for a robust portfolio of foundations, corporate, and government prospects and donors.
  • Maintain the comprehensive IG scheduling and task management around grant lifecycle deliverables, including proposal and reporting deadlines, and funder requirements.
  • Ensure that IG portfolio records are maintained and updated in Tessitura, the organization’s CRM database, and other internal recordkeeping and other internal records for all institutional files are meticulously maintained, including plan steps, contact reports, and up-to-date cash and revenue projections.
  • Work closely with the Director of Institutional Giving to establish and monitor annual and multi-year revenue goals and expenditures, including setting and achieving new IG prospect identification and cultivation goals. 
  • Maintain and grow a strong portfolio of current and prospective corporate supporters, as well as the occasional individual prospect and/or donor.
  • Manage the full life-cycle of corporate giving including identification, qualification, cultivation, solicitation, and stewardship of donors and prospects.
  • Attend opera performances, rehearsals, community engagement activities, and donor events and perform day-of-event duties as required.


Key Collaborations: 

  • Partner with the Director of Events to secure in-kind and financial sponsorships for events throughout the season, especially around the annual Festival O
  • Partner with the Director of Research and Prospect Management, as needed, in the research and identification of new foundation and corporate prospects.
  • Work with other departments to gather data and supporting materials for IG needs.


Required/Preferred Related Experience 

  • Three years of experience in non-profit administration or development, with significant exposure to grant writing, proposal budget creation, and grant lifecycle management is ideal
  • Excellent written and oral communication skills, with a knack for persuasive writing
  • An editor’s eye for detail, capable of both substantive critique and precise proofreading
  • Strong interpersonal skills including active listening and an empathic approach to the specific interests of varied audiences
  • Excellent project management capability
  • Knowledge of basic fundraising techniques, strategies, and best practices are a plus
  • Experience with proposals for arts and arts education is a plus


Specialized Knowledge, Skills, and Traits 

  • A commitment to discretion and ethical conduct, as outlined in the Association of Fundraising Professionals Code of Ethical Standards and the Association of Professional Researchers for Advancement's Statement of Ethics, is required 
  • Office 365 productivity suite proficiency is a plus
  • Experience working with donor databases, research software, and project management software, especially Tessitura, Foundation Directory Online, and Asana, a plus
  • Ability to effectively work within a team and forge strong, collegial relationships
  • Ability to work nights and weekends for performances and events, most critically

Thank You

Your application was submitted successfully.

  • Location
    Philadelphia, Pennsylvania
  • Department
  • Employment Type
    Full-time regular
  • Minimum Experience
  • Compensation
    $53,000 - $57,000